# FleetOS Pre-Production Build — March 26, 2026 ## Overview Production-ready build for FleetOS (fleetos.us) — a B2B fleet-supplier coordination platform. This document covers all changes made during the pre-production sprint. *** ## Status Flow (Corrected) The service request lifecycle now follows the correct business flow: ``` Fleet requests → pending Supplier sees: ACTION NEEDED Supplier responds → acknowledged Fleet sees: QUOTED (Review Quote) Fleet approves → accepted Supplier sees: ACCEPTED (Start Work) Supplier starts → in_progress Both see: IN PROGRESS Supplier completes → completed Both see: COMPLETED ``` **Alternate paths:** * Supplier declines with note → `declined` * Fleet declines quote → `declined` * Supplier adds own job → enters flow at `pending` **Key fix:** Previously "Accept" jumped straight to `in_progress`, skipping fleet approval. Now the supplier "Responds" (with optional quote), fleet reviews and approves, then supplier starts work. *** ## Dashboard UX Changes ### Header Layout (Both Views) ``` Row 1: [F] FleetOS [+ Add Job] [Log out] Row 2: My Jobs QuickFix Mobile Tires ``` * Logo + action buttons on top row (inline) * Title + company name on second row (same baseline) * Share button removed (redundant with Contact) * Date moved to audit trail header ### Tabs * **Supplier:** `JOBS (6)` | `FLEET CLIENTS (6)` * **Fleet:** `WORK ORDERS (6)` | `MY SUPPLIERS (3)` ### KPI Cards (4 metrics, computed from filtered/visible jobs) **Supplier:** | Needs Reply | Quoted | In Progress | Revenue | | ----------- | ------ | ----------- | ------- | **Fleet:** | Awaiting Reply | Review Quote | In Progress | Spend | | -------------- | ------------ | ----------- | ----- | KPIs update when any dropdown filter changes (status, urgency, date, assignment). ### Filter Dropdowns (Single row, no redundant pills) ``` [ALL STATUS ▼] [ALL URGENCY ▼] [ALL TIME ▼] [ALL ASSIGNED ▼] ``` * Status dropdown: All / Needs Reply / Quoted / In Progress / Completed / Declined * Urgency dropdown: All / Urgent / Today / Scheduled * Each dropdown owns one dimension — no overlap ### Job Cards * **QUOTE** and **INVOICE** labels aligned left with other fields (FLEET, VEHICLE, TECH, etc.) * **WO number** (`WO-XXXXX`) shown next to "AUDIT TRAIL" header in light grey monospace * **Date** shown on right side of audit trail header * Cards **do not jump** when status changes — sorted by urgency + creation date only * **3 secondary buttons:** Contact | Assign | Collapse (Print Report for completed) ### Urgency Colors * URGENT: Red `#ef4444` * TODAY: Yellow `#eab308` * SCHEDULED: Green `#22c55e` *** ## Supplier Respond Panel ``` [ Select technician (internal only)... ] [ Select bay (internal only)... ] [ Part needed (optional) ] [ Note to fleet (optional) ] [ USD ▼ ] [ Your quote (optional) ] [ Incl. Tax ▼ ] [ Attach quote ] [ Respond ] [ Decline ] ``` * **No enforcement** on technician or bay at respond stage * Quote is optional (tech may need to inspect vehicle first) * Note field wired to separate `respondNote` state (not shared with completion note) * "Respond" button (not "Accept" or "Send Quote") *** ## Mark Complete Panel ``` [ VIN scan (optional) ] [ Odometer reading (optional) ] [ USD ] [ Final cost ] [ Incl. Tax ▼ ] [ Note (optional) ] [ Attach invoice ] [ Completion photo (optional) ] [ Capture signature (optional) ] [ Complete Job ] ``` * **All fields optional** — only Complete Job button required * Invoice attachment positioned next to cost field (not below photo) * Photo uses `object-fit: contain` (no random cropping), click to view fullscreen modal * Signature optional *** ## Success Feedback Popup All status-change actions (respond, approve, start, complete, decline) trigger a centered modal overlay: * Green tick (or red X for decline) * Confirmation message * Auto-dismisses after 4 seconds or tap anywhere * Replaces the old inline banner *** ## Contact Cards (Fleet Clients / My Suppliers) ``` [A] Acme Logistics [edit] James Miller COURIER 💬 +13055551234 ✉ james@acmelogistics.com 12 8 $14,200 Today WORK ORDERS VEHICLES REVENUE LAST ACTIVE ``` * Contact person name shown under company name * WhatsApp chip (green icon, clickable → opens wa.me) * Email chip (clickable → opens mailto) * 4-column stats grid: Work Orders | Vehicles | Revenue | Last Active * Button label: "+ ADD CLIENT" (not "+ ADD FLEET") *** ## Production Security Fixes ### Email (Resend) * `FROM_EMAIL` env var **required** — no sandbox fallback * Email validation before API call * Error responses return HTTP 502 (not 200) ### WhatsApp (Twilio) * `TWILIO_WHATSAPP_FROM` env var **required** — no sandbox number fallback * E.164 phone normalization (auto-prepends `+`, strips formatting) * Descriptive error messages for invalid numbers ### Magic Links * DJBX33A hash replaced with SipHash-inspired keyed mixer (128-bit signature) * `VITE_MAGIC_LINK_SECRET` logs CRITICAL error if missing in production * Token format: `base64(payload).128bit_hex_signature` ### WhatsApp Service * Broken `settings` table lookup replaced with `contacts` table queries * BIBLE-compliant: queries by company\_id, prefers primary contact, falls back to most recent ### CORS * Added `http://localhost:3001` to both edge functions *** ## Required Env Vars for Production ### Supabase Secrets ```bash supabase secrets set FROM_EMAIL="FleetOS " supabase secrets set TWILIO_WHATSAPP_FROM="whatsapp:+1YOURAPPROVED#" supabase secrets set TWILIO_ACCOUNT_SID="your_sid" supabase secrets set TWILIO_AUTH_TOKEN="your_token" supabase secrets set RESEND_API_KEY="re_your_key" ``` ### Vercel / .env ``` VITE_MAGIC_LINK_SECRET= VITE_SUPABASE_URL=https://your-project.supabase.co VITE_SUPABASE_ANON_KEY=your_anon_key VITE_APP_URL=https://fleetos.us ``` *** ## Test Suite **File:** `tests/fleetos/07-preproduction.spec.ts` | Category | Tests | What's Covered | | ----------------------- | ------ | ---------------------------------------------------------- | | 1. Business Logic | 9 | KPIs, roles, status flow, quoted state, urgency colors | | 2. Data Flow | 6 | Signup, routing, WO numbers, quote/invoice labels | | 3. Email/WhatsApp/Links | 4 | Security, wa.me format, token encoding | | 4. Forms & Data | 8 | Signup fields, respond panel, contact cards, enriched data | | 5. UI Labels | 10 | Header, tabs, buttons, footer, dropdowns, audit trail | | 6. Code Review | 6 | Console errors, JS exceptions, viewport, success popup | | 7. TypeScript & Build | 4 | tsc, vite build, deps, localhost | | **Total** | **47** | | Run: `npx playwright test tests/fleetos/07-preproduction.spec.ts --project=chromium` *** ## Files Modified | File | Changes | | ---------------------------------------------------------- | ------------------------------------------------------------------------ | | `components/fleetos/pages/UnifiedDashboard.tsx` | Header layout, tabs, filters, success popup | | `components/fleetos/components/JobCard.tsx` | Respond/complete panels, buttons, WO ref, quote/invoice layout | | `components/fleetos/components/ContactCard.tsx` | Enriched cards with contact person, email, stats grid | | `components/fleetos/components/PhotoCapture.tsx` | object-fit contain, click-to-enlarge modal | | `components/fleetos/components/dashboard/TimelineView.tsx` | WO ref, date positioning | | `components/fleetos/types/dashboard.ts` | QUOTED status, sort by urgency only, SCHEDULED green | | `hooks/useFleetOSDashboard.ts` | handleAccept→quoted, handleApproveQuote, KPIs from filtered, respondNote | | `services/shared/MagicLinkService.ts` | Keyed hash signature, secret enforcement | | `services/shared/QueryService.ts` | acceptQuote method | | `services/WhatsAppService.ts` | contacts table lookup (replaces broken settings table) | | `supabase/functions/send-email/index.ts` | FROM\_EMAIL required, email validation, 502 errors | | `supabase/functions/send-whatsapp/index.ts` | FROM required, E.164 normalization | | `.gitignore` | Added screenshots, .claude | --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. 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